Privacy Notice
About this privacy notice
The privacy notice will tell you about your privacy rights and how the law protects you. It will also give you information on how the Partners (described below) and our suppliers (when we use these) collect, use, share and look after your personal information as part of Fairworktool.scot.
“Personal information” or “personal data” means any information about an individual from which that individual can be identified. Anything we do with your personal information (from the point at which it is collected until it is deleted from our systems) is called “processing”.
The privacy notice applies when you visit the Fairworktool.scot website and provide any personal information through this website. The privacy notice will also tell you about your privacy rights and how the law protects you. It is provided in layer format so you can click through to the specific areas set out below:-
Fairworktool.scot is not intended for children and the Partners do not knowingly collect personal information relating to children.
It is important that you read this privacy notice together with any other privacy notices or fair processing notice that may be provided to you on specific occasions, when we are collecting or processing personal information about you. This is so that you are fully aware of how and why we are using your personal information. This privacy notice supplements the other notices and is not intended to override them.
Who we are and other important information
The Fairworktool.scot aims to help employers understand the 5 Dimensions of the Fair Work Framework and support organisations in taking the next steps in their fair work journey.
FairWorkTool.scot is delivered by Scottish Enterprise on behalf of the FairWorkTool.scot Partners. When we refer to “the Partners” in this privacy notice, we mean Scottish Enterprise and the FairWorkTool.scot -Scottish Government, Fair Work Convention, Skills Development Scotland, Highlands and Islands Enterprise and South of Scotland Enterprise. Scottish Enterprise’s headquarters are at Atrium Court, 50 Waterloo Street, Glasgow G2 6HQ, United Kingdom, and operate our business from locations within Scotland and worldwide.
Details on the Fairworktool.scot Partners can be found on each of their websites below:
To provide the best services possible and ensure your enquiry is supported by the relevant Partner(s), your personal information may be shared with the Partners on a need’s basis – this will depend on what kind of support you are seeking. You can find out more about how and why each Partner will use your personal information on each Partner’s privacy note.
How to contact our Data Protection Officer
For the purpose of Data Protection Law, the controller is Scottish Enterprise for personal information submitted through Fairworktool.scot. Scottish Enterprise has appointed a data protection officer (this is our Data Protection and Information Governance Officer (DPIGO)) who is responsible for overseeing questions in relation to SE and this privacy notice.
If you have any questions about the privacy notice, including any requests to exercise your legal rights in respect of your personal information, please contact the DPIGO using the details below:-
Data Protection and Information Governance Officer Scottish Enterprise Atrium Court 50 Waterloo Street Glasgow G2 6HQ You can also contact us in the following ways: email enquiries@scotent.co.uk call 0300 013 3385 (calls charged at local rates) call 0141 846 0200 from mobile phones or if outside Scotland use Minicom 0800 023 2071 - if you are deaf or hard of hearing (BT helpline 0800 731 1888)
If you have any queries on how the Partners may use your personal information, please contact them using the details in their privacy notices.
Letting us know about changes to your personal information
It’s important that the personal information that we hold about you is accurate and current. Please let us know if your personal information changes during your relationship with us. You can do this by contacting us using the details provided.
Personal Information Collected
Fairworktool.scot collects, uses, stores and shares personal information about you. To help you identify the data, we’ve grouped them together as follows:-
There is also other information that we collect, use, store and share that is not personal information, including:
How we collect personal information
Personal information will be collected directly from you when you use the website.
How we use personal information
Fairworktool.scot website collects, uses, stores and shares personal information about you to:
Technical data will also be automatically collected to track and monitor activity on Fairworktool.scot. Technical data is not identifiable data and will be gathered anonymously.
When your personal information is shared with one of the Partners, because this is what you have asked us to do by selecting a particular product or because you have made an enquiry that relates to that Partner, the relevant Partner’s privacy notice will apply (Hyperlink to partner sites) to the processing of that personal information.
Lawful basis for processing personal information
Data Protection law says that we must have a legal ground to process your personal information. These are known as lawful grounds.
When you submit your personal information through, or where your activity is tracked on Fairworktool.scot, Scottish Enterprise will process that personal information in performance of a task carried out in the public interest or in the exercise of our official authority for the purposes specified in this privacy notice.
Where your personal information is shared with a Partner, that Partner will have its own lawful basis for processing your personal information. You should refer to the relevant Partner's privacy notice for further information.
How long your personal information will be kept for
Fairworktool.scot will retain any personal information collected through the website for 2 years.
However, when your personal information is passed to a Partner, they may keep your personal information for a different period of time, depending on what services you have asked of them. You should refer to Partner’s privacy notice to find out more on this.
Consequences of not providing personal information
The Partners require personal information to deliver, manage and monitor enquiries submitted through, and products requested through, Fairworktool.scot. If you do not accept the use of your personal information for these purposes, we will not be able to answer your query or signpost you to the best support for your company. However, you will still be able to access the website and the information contained within it.
Security
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. Where we use third party providers, we have ensured that they too have such appropriate security measures. In addition, our employees, agents, secondees and suppliers will only process personal information on our instructions, and in accordance with, this privacy notice. They are also subject to a duty of confidentiality.
International
Scottish Development International operates internationally. We may share your personal information with our SDI field offices. In some instances, this may involve transferring your personal information outside the United Kingdom to the European Economic Area (EEA) and beyond. We ensure that your personal information is protected by requiring all our SDI offices and staff to follow the same rules when processing your personal information.
To provide the best services possible on an international scale, we may also share your personal information with our third-party partners outside the United Kingdom. Where your personal information is transferred outside the United Kingdom, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
Changes to our privacy notice
This is the current version of our privacy notice. It was last updated on 24th March 2022.
Your rights
Access to your information
You have the right to ask for a copy of the personal information we hold submitted directly through the Fairworktool.scot website. Where you are signposted to a Partner, you should exercise your rights directly with that Partner.
Correcting your information
The Partners want to make sure that your personal information is accurate, complete and up to date. You may ask Fairworktool.scot to correct any personal information about you that you believe does not meet these standards. If you want to do this, email enquiries@scotent.co.uk.
Deletion of your information
You have the right to ask Fairworktool.scot to delete personal information about you where:
Objecting to how we may use your information
You have the right at any time to require Fairworktool.scot to stop using your personal information. In addition, where Fairworktool.scot uses your personal information to perform tasks carried out in the public interest or in exercising official authority vested in it then, if you ask it to, Fairworktool.scot will stop using that personal information unless there are overriding legitimate grounds to continue.
Restricting how we may use your information
In some cases, you may ask us to restrict how we use your personal information. This right might apply, for example, where we are checking the accuracy of personal information about you that we hold or assessing the validity of any objection you have made to Fairworktool.scot to use your information.
The right might also apply if Fairworktool.scot no longer have a basis for using your personal information, but you don't want Fairworktool.scot to delete the data. Where this right is validly exercised Fairworktool.scot may only use the relevant personal information with your consent, for legal claims or where there are other public interest grounds to do so.
Please send data subject requests to enquiries@scotent.co.uk.
The Partners have agreed all data subject requests, both verbal or written, submitted through Fairworktool.scot will be logged and recorded by SE. SE has processes in place to ensure we respond to a subject access request without undue delay and within one month of receipt. Data subject requests may also be logged by relevant Partners in accordance with their standard processes on protecting privacy.
Complaints
You may lodge a complaint with us if you consider that we have infringed data protection legislation because of the way we have handled your personal information.
To make a complaint, get in touch with Scottish Enterprise using the details above.
Fairworktool.scot seeks to resolve directly all complaints about how it handles personal information, but you also have the right to lodge a complaint with the Information Commissioner's Office. Their contact details are as follows:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
You can call them on 0303 123 1113 (local rate) or 01625 545 745. You can also visit the website of the Information Commissioner's Office for more information about how to make a complaint.